Element 2

Organizational Structure

Organizational chart or graphic of program leadership and organization of instructional personnel, personnel serving in non-teaching roles, roles and responsibilities of those involved in assigning and placing mentors/coaches.

2.1. Organizational Structure

Program leadership & organization

2.1. Assigning and placing mentors/coaches

Assignments and placement process

Candidate/Mentor Matches

The Induction Program Director makes final mentor-mentee assignments after input from partner school administrators/leadership within the first 30 days of the teacher candidate’s enrollment in the program. Whenever possible, mentors are site-based to help facilitate consistent support as well as a shared teaching and learning community context. Mentors and teacher candidates are matched according to credentials held, grade level and/or subject area. Teacher Candidates may also submit mentor requests, and the Induction Director will carefully consider these requests during the mentor-teacher candidate matching process. In the event that an appropriate grade-level, and/or subject-area match is not possible, the Induction Program Director will assign both a Mentor and Grade-Level/Subject-Specific Teacher Content Coach to provide additional grade-level and/or subject-specific mentoring/instructional coaching support to the Teacher Candidate.

Mentor Selection & Orientation

Program leaders, administrators, and/or experienced mentors identify potential mentors in collaboration with the Gateway Induction Program Director and Credential Analyst. Candidates submit an application. Mentor selection is based on the candidate’s response to the application questions, recommendations, and experience/strengths in relation to program needs. Teacher candidates provide feedback on mentor effectiveness twice per year (fall and spring). New mentors are paired with an experienced mentor buddy to help orient them, and new mentors periodically check in with the Induction Program Director for guidance and informal feedback.

Mentor Evaluation, & Performance Feedback

Mentors participate in a goal setting process (similar to that of the candidates) to continue their learning and growth as a mentor, using an adapted version of Elena Aguilar’s Transformational Coaching Rubric to assess and set mentor goals. Mentors periodically revisit their goals at monthly mentor/coaching workshops. In 2025-26, mentors will more formally reflect on their mentor goals progress, learning, and growth (December, May) and will also be evaluated for mentor effectiveness. (Though we currently have a goal-setting and informal check-in/reflection process for our monthly workshops, as we add new partners and mentors with no/less experience, we recognize a need for formalized evidence of mentor learning and growth.)

Reassigning a Mentor

Teacher candidates and mentors who do not feel comfortable with their assigned mentor or teacher candidate are encouraged to inform program leadership at any time by submitting a program grievance form. Candidates can also contact the program leadership via email, phone, in person, or Zoom to discuss concerns. Continuing candidates can also indicate a need to change their mentor in their End of Year Survey to discuss concerns.

2.1. Roles & Responsibilities

Induction Director

Credential Analyst

Induction Director Roles & Responsibilities

Credential Analyst Role & Responsibilities

2.1. Support Manager Job Description

Position Overview

Compensation

Responsibilities

GATEWAY INDUCTION SUPPORT MANAGER JOB DESCRIPTION

POSITION OVERVIEW

The Gateway Induction Support Manager is a part-time remote position, averaging 10-16 hours per week. The Induction Support Manager will closely support the Gateway Induction Program in accordance with CTC regulations, and will collaborate closely with participating teachers, mentors, the Gateway Induction Program Director, and the Chief of Schools and Programs. This position calls for a highly-organized, detailed-oriented, and self-motivated individual. Working closely with the Induction Program Director, this individual will provide a variety of induction services and administrative support, including, but not limited to fielding current Induction candidate and alumni inquiries, providing program support for mentors and candidates, and additional administrative support to support the technology and information systems for candidates, mentors, and program faculty.

COMPENSATION

This is an hourly position with a rate of $60.00/hour.

RESPONSIBILITIES

Program and Candidate Support

Work closely with the designated Induction Program Director to support program systems
Work with the Chief of School Programs and Induction Program Director to support the recruitment, admissions, scheduling, distribution of materials and enrollment process for all incoming Induction participants for designated program(s)
Communicate working knowledge of the program, including entrance requirements, program design, program requirements to partner schools, candidates and mentors
Provide guidance and just in time support to teacher candidates and mentors for each induction milestone
Provide ongoing support for maintaining the records for Gateway Induction participants in the designated program(s), and adequate disposal of records
Provide ongoing support to Induction candidates as it relates to providing progress feedback for each milestone of the induction portfolio
Administer mid and end-of-year surveys for teacher candidates and mentors, analyzing survey data to inform program improvement
Maintain communication/do periodic check-ins with partner schools’ leadership and administrative teams about core aspects of the induction program

Administrative Support

Update Gateway Induction Handbook and materials as needed
Coordinate all aspects of office management the Gateway Induction Program: maintaining program specific calendar and responding to program specific inquiries and emails
Assume other administrative duties and projects as needed
Provide administrative support related to program expansion

Technology Support

Work with the Induction Program Director on the development, implementation, and evaluation of all the technology systems and structures for Induction candidates and mentors, including Sibme and Google Drive
Work to support the ongoing implementation and maintenance of the database system for candidate records

Credentialing

Work with Credential Analyst to develop and implement strategies to support the Gateway Induction Program in ensuring compliance of certificated staff with credentialing requirements and appropriate teacher placement
Track candidate/mentor credential compliance; support identifying and matching content coaches with candidates who need them
Evaluate transcripts and work experience for content coaches to ensure they are qualified
Maintain database of candidate and mentor credentials; audit database to ensure that records are accurate and current
Remain current on existing California credentialing requirements, and also remain abreast of any legislative changes; participate in CTC trainings regarding credentialing and induction requirements
Provide updated communications and/or training regarding changes in credential requirements in California to Gateway Induction Program staff as relevant